Mileage Reimbursement · Travel
Stop processing mileage reimbursement in Excel.
Checkmob automatically calculates routes for your field team, organizes mileage reimbursement approvals, and eliminates manual work that consumes days with each closing period.
Companies that trust Checkmob to manage their field operations
MANAGEMENT INDICATORS
Gain visibility into your operational costs
Number of routes per salesperson
Field cost attributed per visit
Total distance traveled per period
Total cost and average cost per trip
Approval and payment status
Spending ranking per user
FUEL REIMBURSEMENT SOFTWARE
Everything missing from your current mileage tracking process
Automatic mileage calculation every day
Team routes are processed overnight, and when the manager opens the module, the data is already ready for review, without manual report generation.
Customized starting points per salesperson
Each salesperson starts from a different location: headquarters, branch, home, hotel, fixed point. With Checkmob, you configure all variations of your operation, with individual rules per user.
Day's Map: client, check-in, and route on the same screen
See exactly where each salesperson traveled, with check-in points and registered client locations. Inconsistencies become visible in seconds, not hours of manual verification on Google Maps.
Individual and adjustable mileage rate per period
Each salesperson can have a different fuel reimbursement rate. Costs vary by region, by month, and by commercial policy. Configure the mileage rate per user and adjust it whenever needed, without spreadsheet refactoring.
Sales and Finance in sync
Manager approves, finance pays, system records. Every action is saved in an audit log. No more spreadsheet processes via email between sales and finance — the entire reimbursement approval process happens within the platform.
Editable routes without redoing the mileage report
Forgot to log a visit? Add the route manually. Need to disregard a trip? Deactivate it. All this without reprocessing the entire report, unlike traditional mileage tracking systems.
Why this matters
Poorly managed reimbursements are costly — every month
Calculation errors in mileage reimbursement are rarely discovered in the first week. By the time they surface, they've already become recurring losses — and recovering overpaid money is practically impossible.
Automatic calculation with consistent rules prevents overpayment that accumulates over months of operation. Each trip is auditable, traceable, and internally justifiable.
Transparent reimbursement for both sides brings the team's focus back to what matters: selling and serving customers. No distrust, no friction, no meetings to discuss mileage.
Knowing how much field operations spend reveals previously unseen insights: profitability per territory, minimum viable ticket per region, efficiency per salesperson.
CHECKMOB ADVANTAGE
More than a mileage report. A management module
Most mileage tracking systems treat reimbursement as a report that needs to be generated, adjusted, and exported at each closing. When the manager discovers an inconsistency, it's too late; the calculation has to be run from scratch. Deslocamentos was built differently.
Comparison
Traditional Mileage Report
Checkmob Trips
Data generation
Manually calculated for each report
Automatic daily processing, ready for review
History
Exported and archived outside the system
Automatically saved, by salesperson and period
Spot adjustments
Reprocess the entire report
Only recalculates the adjusted route
Consolidated monthly view
Manual sum of weeks in Excel
Instant view, for any period
Approval and payment
In parallel spreadsheets
Within the module, with an audit log
Operational intelligence
Limited to export
Basis for analyzing patterns and anomalies
Operations that directly benefit
Field sales and service teams with recurring mileage reimbursement — field salespeople, sales representatives, installation and maintenance technicians.
Healthcare
Finance
Agribusiness
Construction
Energy
Distributor
5,000+ INTEGRATIONS AVAILABLE
Integrate with the system your finance department already uses
Integrate with your company's existing financial system, via API, Webhooks, or Zapier, to automate the approval-to-payment workflow.
Discover the Integrations module →
Each operation closes at its own pace. Checkmob keeps up
Some operations close reimbursements weekly, others consolidate monthly. And there are always specific cases — mid-month termination, retroactive adjustment, regional closing.
Checkmob respects your operation's cycle
Continuous history, always accessible for review
Custom periods for specific cases
Monthly, weekly, or custom view
Contact
See the Mileage Report in action for your operation
In 30 minutes, our sales team will show you how the Travel Module fits your reality — starting points, mileage value per salesperson, integration with finance, and whatever else makes sense for your operation.
Frequently asked questions about mileage reimbursement
How does automatic mileage calculation work?
Checkmob processes the team's routes daily, based on records and check-ins performed in the field. Managers can view distance, routes, and costs already calculated when opening the module, without needing to generate reports manually. Unlike traditional mileage tracking software, the calculation is not generated instantly; it is processed overnight and saved in the database.
Does Checkmob replace a vehicle tracker?
For the purpose of mileage reimbursement, yes. The main advantage is that it doesn't require hardware installation in the employee's vehicle — which can often be intrusive, especially when the car is personally owned. Checkmob calculates mileage based on the check-ins that sales representatives already perform daily, without additional friction.
What if the client doesn't have registered geolocation?
The settings allow you to define the preferred geolocation source (client or check-in). If one of the sources is unavailable, the system automatically uses the alternative and flags it for review.
How does the calculation handle personal travel?
The starting point can be configured as the "first check-in of the day," disregarding personal travel before the start of the workday.
Can the per-kilometer rate be different for each sales representative?
Yes. Each user can have their own per-kilometer reimbursement rate, adjustable by period (monthly or custom) according to fuel price variations or company policy.
Who can approve and who can mark as paid?
Approval is configured by access profile. It's possible to separate who approves (manager) from who releases the payment (finance), with an audit log for each action.
Is it possible to integrate with ERP or payroll systems?
Yes. Checkmob offers an open API, Webhooks, and Zapier for integration with financial and payment systems.
Is the Mileage Module available on all plans?
To find out which plan includes the Mileage Module, please contact our sales team.
Is there a limit on sales representatives or routes?
There is no technical limit on the number of sales representatives or routes in the Mileage module. Operations can scale with your company's needs, without requiring version upgrades or additional package purchases.
Does Checkmob work offline?
Yes. Checkmob has a single application, available for both Android and iOS, allowing your team to perform field activities, record data, and track tasks directly from their mobile phone or tablet. This ensures that all users, regardless of the operating system, have access to features, improvements, and updates simultaneously, maintaining a consistent experience for the entire field team.